Page 110 - ar2011_hi

108 // HUTCHISON PORT HOLDINGS TRUST
Notes:
1. Please insert the total number of units in Hutchison Port Holdings Trust (“Units”) held by you. If you have Units
entered against your name in the Depository Register maintained by The Central Depository (Pte) Limited
(as defned in Section 130A of the Companies Act, Chapter 50 of Singapore), you should insert that number of Units.
If you have Units registered in your name in the Register of Unitholders of HPH Trust, you should insert that number
of Units. If you have Units entered against your name in the said Depository Register and Units registered in your
name in the Register of Unitholders, you should insert the aggregate number of Units entered against your name
in the Depository Register and registered in your name in the Register of Unitholders. If no number is inserted, the
instrument appointing a proxy or proxies shall be deemed to relate to all the Units held by you.
2. A unitholder of HPH Trust entitled to attend and vote at a meeting of HPH Trust is entitled to appoint one or two
proxies to attend and vote in his/her stead. A proxy need not be a unitholder of HPH Trust.
3. Where a unitholder appoints two proxies, he/she must specify the proportion of his/her unitholding (expressed as a
percentage of the whole) to be represented by each proxy. Where a unitholder appoints two proxies and does not
specify the proportion of his/her unitholding to be represented by each proxy, then the Units held by the unitholder
are deemed to be equally divided between the proxies.
4. Completion and return of this instrument appointing a proxy shall not preclude a unitholder from attending and
voting at the Meeting. Any appointment of a proxy or proxies shall be deemed to be revoked if a unitholder attends
the meeting in person, and in such event, the Trustee Manager reserves the right to refuse to admit any person or
persons appointed under the instrument of proxy to the Meeting.
5. The instrument appointing a proxy or proxies must be deposited at the registered offce of the Hutchison Port
Holdings Management Pte. Limited, Trustee-Manager of HPH Trust at 50 Raffes Place, #32-01 Singapore Land
Tower, Singapore 048623 not less than 48 hours before the time appointed for holding the Meeting.
6. The instrument appointing a proxy or proxies must be under the hand of the appointor or of his/her attorney duly
authorised in writing. Where the instrument appointing a proxy or proxies is executed by a corporation, it must be
executed either under its seal or under the hand of an offcer or attorney duly authorised. Where the instrument
appointing a proxy or proxies is executed by an attorney on behalf of the appointor, the letter or power of attorney
or a duly certifed copy thereof must be lodged with the instrument, failing which the instrument may be treated
as invalid.
7. A corporation which is a unitholder may authorise by resolution of its directors or other governing body such person
as it thinks ft to act as its representative at the Meeting, in accordance with Section 179 of the Companies Act,
Chapter 50 of Singapore.
General:
The Trustee-Manager shall be entitled to reject the instrument appointing a proxy or proxies if it is incomplete,
improperly completed or illegible, or where the true intentions of the appointor are not ascertainable from the
instructions of the appointor specifed in the instrument appointing a proxy or proxies. In addition, in the case of Units
entered in the Depository Register, the Trustee-Manager may reject any instrument appointing a proxy or proxies lodged
if the unitholder, being the appointor, is not shown to have Units entered against his name in the Depository Register
as at 48 hours before the time appointed for holding the Meeting, as certifed by The Central Depository (Pte) Limited to
the Trustee-Manager.
Proxy Form