ANNUAL REPORT 2025 35 SUSTAINABILITY REPORT BUSINESS ETHICS AND COMPLIANCE Ensuring fair and transparent business operations is paramount for HPH Trust. As one of the leading marine service providers and a critical international shipping hub, the Trust has made it clear to its stakeholders that it adheres to a strict zero-tolerance policy against unethical behaviour, including fraud, bribery, corruption and other illegal activities. The AFAB Policy and Code of Conduct set out the procedures and industry standards that all employees must follow. New joiners are required to complete an orientation programme that covers these policies, emphasising the Trust’s commitment to ethical business practices and compliance with relevant industry standards and regulations. Parttime staff undergo an e-orientation programme. These policies are also detailed in internal control manuals and the Staff Handbook, which are accessible on the Trust’s intranet. Throughout 2025, the Board received regular communications and training on corporate governance, policies and practices, enabling effective oversight of ethical issues and fostering a culture of integrity within the organisation. All staff are required to annually declare their compliance with HPH Trust policies through a mobile app. Additionally, 100% of active suppliers were informed about business ethics and compliance to ensure alignment with the Trust’s corporate values and ethical standards. At the business unit level, managers, controllers and general staff from the Human Resources, Commercial and Procurement functions, along with nominated participants from Department Heads at HIT, undergo biennial anti-corruption training provided by the Independent Commission Against Corruption (“ICAC”) of the Hong Kong Special Administrative Region (“HKSAR”). Staff at YANTIAN participate in annual e-learning courses and quizzes to enhance their understanding of the Integrity Management Policy. During HIT’s monthly team briefings, employees are reminded of the company’s guidelines on accepting seasonal and business gifts to prevent potential bribery. Relevant YANTIAN employees also receive email reminders before major festivals, when gift-giving is common. The Trust maintains a zero-tolerance policy against fraudulent and unethical actions, as well as non-compliance with laws and regulations. To facilitate reporting of suspected misconduct, the Trust has established a Whistleblowing Policy, providing a confidential channel for staff and other stakeholders to report issues without fear of retaliation. Regular assessments are conducted to identify potential cases of fraud or bribery across the value chain, and instances of non-compliance are promptly reported to the Head of Finance in accordance with the Code of Conduct. RESPONSIBLE BUSINESS A trusting relationship with customers, business partners and communities is a fundamental driver of a sustainable business. The Trust is committed to upholding the highest standards of integrity, ethical conduct and responsible behaviour in its activities. Internal policies and procedures are in place to ensure that all members of the Trust, from the management team to frontline workers, maintain organisational integrity while offering quality services consistently. WHY IT MATTERS Fair and ethical business practices foster excellence beyond mere compliance. The Trust promotes a positive and responsible culture where employees act with integrity and consideration for stakeholders. This approach has a positive impact on the business and its relationships with stakeholders. HOW HPH TRUST RESPONDS The Trust has robust compliance, due diligence and monitoring mechanisms in place, covering all employees, suppliers and contractors, to ensure operations across the value chain adhere to its corporate values and ethical standards. By nurturing a culture of accountability and excellence, the Trust continues to improve the quality of its customer services and drive long-term business growth. RELATED SDGs
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